A Mississauga practice at 250 T2 files
Making stalled T2 files visible at 250-file volume
Nine staff
Every scenario below is illustrative. SpeedNum does not publish customer results it has not measured, so these pages describe firm archetypes and the workflow that fits them — no client names, no quotes, no numbers we cannot stand behind.
The situation
At 250 corporate files, a stalled file is statistically invisible. It is not late, it is not urgent, and it is not on anyone's list — until it is three weeks from the deadline.
Volume defeats attention; only structure survives it.
How the workflow fits
Every file is a project with a last-movement date
A file that has not changed status in three weeks stands out on a board in a way it never does in an inbox.
Needs-attention is computed
Overdue deadlines, unsigned letters and blocked tasks collect into one list rather than three habits.
Assignment is explicit
Every file has one owner, so a stalled file always has someone to ask.
What changes day-to-day
- Stalled files surface weekly instead of at the deadline.
- The needs-attention list replaces three separate personal checks.
- Every file has an owner, so nothing is collectively nobody's.